The Attendance Policy applies to all modes of learning, classroom, synchronous and asynchronous e-learning.
- Classroom Learning – refers to lessons are conducted physically on campus.
- Synchronous e-learning – refers to lessons are conducted online via Zoom.
- Asynchronous e-learning – refers to task/class-work and learning that are to be completed online and at student’s own pace
Students must meet the minimum attendance requirements:
- Student’s Pass Holders – 90% attendance
- Non-student pass holders – 75% attendance
Student’s Pass Holders and non-student pass holders who do not attain an attendance of at least 90% and 75%, may run the risk of having their Student’s Pass cancelled or being barred from examinations.
Student who is absent for 3 consecutive days will be issued a warning notification.
Student who is absent for 7 consecutive days will be issued a warning notification and (where applicable) ICA will be notified. The School may report to the Police should the student remain absent and un-contactable after 7 consecutive days.
For Student’s Pass holders, the Institute will inform ICA immediately if student has a less than 90% attendance percentage (without valid reasons) at the end of any month during the duration of the course.
For classroom learning, the Lecturer will be taking attendance of students at the beginning and at the end of the class/session.
- Students are also not allowed to leave before the end of class.
- If a student is late, the student is expected to go straight to the classroom and report to the Lecturer.
- If students are late (more than 15 minutes) or leave before the end of the class, they will be treated as being absent for that day.
For synchronous e-learning, the Lecturer will be taking attendance of students online via Zoom at the beginning and at the end of the class/session.
- Students attending synchronous e-learning need to ensure that their webcam is turned on with their full face visible before their attendance can be marked.
- Students who are late (more than 15 minutes), turned off their webcam, show case of inactivity or leave/logout before the end of the class, will be treated as absent for that day.
- Students are subjected to misconduct if they are found to have another person logging in on their behalf for classes.
For tasks/work assigned to be completed online (asynchronous e-learning), attendance will be marked once the students complete the task.
Attendance shall be monitored on a monthly basis in accordance with ICA attendance monitoring guidelines.
The attendance monitoring system must be stringent and tamper proof. At the minimum, the attendance monitoring system must include:
- collecting any medical certificates for any absenteeism (for student pass holders, only medical certificates are accepted as proof for absenteeism. Any other documents should only be accepted on a case-by-case basis with full justification acceptable by ICA);
- cancelling student’s pass with ICA when international students’ attendance does not meet ICA’s requirement;
- taking appropriate and timely interventions for absenteeism without valid reasons (eg: issuing warning notification, counseling etc…)
- notifying parents/guardians of regular absenteeism for students under 18 years of age.
To facilitate timely interventions, the absenteeism management process shall be initiated when:
FOR Student’s Pass holders
- Send an email to students on the reason for being absent from class.
- Students with valid reasons will need to provide supporting documents within the expected timeframe. Students without valid reasons will receive an email notification reminding them that they should not be absent without a valid reason.
- For students who continue to be absent (without valid reason) after receiving the first email notification, a counseling session will be conducted with the respective Programme Managers. If there is no improvement, the student’s case will be escalated to the Academic Manager for further counseling that may lead to student’s pass cancellation.
FOR Non-Student’s Pass holders
The Programme Manager administrator must:
- Send an email to students on the reason for being absent from class.
- Students with valid reasons will need to provide supporting documents within the expected timeframe. Students without valid reasons will receive an email notification reminding them that they should not be absent without a valid reason.
- For students who continue to be absent (without valid reason) after receiving the first email notification, a counseling session will be conducted with the respective Programme Managers. If there is no improvement, the student’s case will be escalated to the Academic Manager for further counseling that may lead to expulsion from Institute.
- Send a notification to the company’s HR informing them of the student’s absenteeism within 2 days of the counseling session if no valid reason for absenteeism is provided (for company sponsored students).
Attendance records for classroom learning, synchronous and asynchronous e-learning must be:
- accurate;
- up-to-date (within 7 days);
- Retained for 5 years after the student graduates
All administrators must be familiar with the attendance requirement policy, its processes, procedures and timelines in order to clarify student queries.
